Free Horizon Europe Webinar Sessions June 2026
A special week of free live webinars where we will share practical lessons learned directly from our own experience managing, coordinating and implementing Horizon Europe projects.
Monday 22 June at 11:00 CEST (1 hour)
Stress-free Communication & Dissemination Reporting in Horizon Europe
There is nothing as exciting in your Horizon Europe project as reporting communication and dissemination activities...said no one. Ever. However, a lot of the anxiety and pressure project managers face this task comes from a lack of proper planning and coordination with your consortium. If done right – and from the very beginning – communication and dissemination reporting can prove quite hassle-free, and it can be a strong argument for your project being positively reviewed.
This webinar will provide you with a clear framework on how to organise this process in your project. We will explain how the process works, which data you need to collect from your partners, how to establish a good workflow with the right tools, and how to ensure this data complements your technical report. Plus, we will tap into our real-life experience to share what works well, the challenges you may encounter, and how to best address them.
This session will cover:
- Communication & Dissemination reporting in Horizon Europe: process overview
- Continuous vs. Periodic Reporting
- Tools and practical tips to streamline data collection from partners
- What not to do: common pitfalls and challenges
Trainer: Cătălina Vrabie, Communication Manager at Europa Media
TUESday 23 June at 11:00 CEST (1 hour)
Why Nobody Wants to Talk About Exploitation: Creative Methods to Engage Horizon Europe Partners
Do you ever feel like you’d rather pull out a tooth (without anaesthesia) than trying once more to get your partners involved in exploitation activities? You are not alone.
Many Horizon Europe projects struggle to move exploitation beyond a list of publications, conference presentations, and vague promises about future impact. Scientific partners usually focus on research and technical development, and once a result is delivered, the feel lie exploitation is someone else’s responsibility.
But exploitation should not be treated as a box to tick at the end of the project. It is the bridge between your project results and the real-world changes they are expected to create.
In this session, we will reframe exploitation as a collaborative and creative process rather than a legal obligation or administrative burden. We will explore practical ways to engage researchers and partners, turn exploitation into a meaningful discussion, and create ownership around results from the beginning of the project.
Drawing on our experience managing dissemination, communication and exploitation in numerous Horizon Europe projects, we will share practical methods, workshop approaches and ready-to-use resources that can help you activate your consortium and strengthen your impact pathways. Expect hands-on examples, practical tools, and workshop techniques you can immediately adapt to your own projects!
This session will cover:
- Exploitation in Horizon Europe: key concepts, expectations and legal obligations
- Why partners disengage, and how to change the conversation
- Moving beyond scientific publications as the default exploitation route
- Creative workshop methods to engage scientific partners
- How to connect project results, KERs, users, outcomes and impact
- Linking exploitation with IPR and innovation thinking
- Practical tools and templates to facilitate exploitation discussions
- Examples and lessons learned from real Horizon Europe projects
Trainer: Diego Ibánez Rodríguez, Communication Manager at Europa Media
Wednesday 24 June at 11:00 CEST (1 hour)
Designing and Managing Financial Support to Third Parties (FSTP) in Horizon Europe
Financial Support to Third Parties (FSTP), also known as cascade funding, is an increasingly strategic instrument in Horizon Europe projects to engage external stakeholders, foster innovation uptake, and extend project impact beyond the core consortium. While the core rules remain largely aligned with other EU programmes, Horizon Europe introduces specific expectations regarding transparency, evaluation processes, and compliance that require careful planning already at the proposal stage.
In this webinar, we will guide you through the key design principles and practical implementation aspects of FSTP schemes under Horizon Europe. Building on hands-on experience from multiple projects, you will gain a clear overview of how to structure calls, ensure compliance with funding rules, and manage the full lifecycle from call preparation to evaluation, contracting, and monitoring while avoiding common pitfalls.
By the end of the webinar, you will be able to:
- Understand the regulatory framework and key requirements of FSTP under Horizon Europe
- Design compliant and realistic cascade funding schemes already at proposal stage
- Structure transparent evaluation and selection processes for third-party applicants
- Manage the full lifecycle of FSTP calls, including contracting, reporting, and monitoring
Trainer: Krisztina Tóth, Trainer & Consultant, Managing Director of Europa Media Trainings
thursday 25 June at 11:00 CEST (1 hour)
Personnel Cost Calculation Challenges Across Horizon Europe, Digital Europe and Other EU Funding Programmes
Accurate personnel cost calculation remains one of the most complex and high-risk areas in EU-funded projects. While Horizon Europe, Digital Europe and other programmes share similar principles, important differences in eligibility rules often create confusion. Ensuring consistency and compliance across programmes requires both solid technical understanding and practical experience.
The free webinar with Gábor Kitley will guide you through the most common challenges in personnel cost calculation, drawing on real-life examples from audits and project implementation. The session will highlight key differences across programmes, explain how to avoid frequent errors, and provide practical tips to strengthen your organisation’s financial management practices.
By the end of the webinar, you will be able to:
- Understand the core principles of calculating eligible personnel cost across major EU programmes
- Identify key differences between Horizon Europe, Digital Europe, and other schemes
- Recognise the most frequent calculation errors and audit risks
- Strengthen internal processes to reduce financial errors
Trainer: Gábor Kitley, Trainer & Consultant, CEO of EMG Group
friday 26 June at 11:00 CEST (1 hour)
From the Detailed Lump Sum Budget to the Integrated Part A Forms: A New Challenge Ahead Under the Horizon Europe 2026 Calls
Have you just managed to find your way around the detailed budget Excel table? Bad news: Horizon Europe calls implementing lump sum budgets will gradually shift from the Excel budget to integrated budget tables in Part A of the proposal. A first batch was piloted under the April deadlines of Cluster 5 calls. Result: A final consolidated proposal file of 700+ pages...
Join us to get an insight to the lump sum budgets in Horizon Europe with a special focus on the upcoming integrated budget tables in Part A of the proposal. We will cover the latest experiences and stories on lump sum budgeting in Horizon Europe and introduce the Excel budget table, comparing the budget preparation process, along with the challenges ahead of us with the introduction of the online budget tables.
As always, the floor will be open to allow for a common platform for exchanging experiences and lessons learned, therefore we welcome your active participation and look forward to hearing your stories, including frustrations.
We welcome all those who submitted Horizon Europe proposals in the previous rounds of calls, as well as those who are totally new to the programme.
This session will cover:
- Evolution of lump sum in Horizon Europe
- Coordination of lump sum budget preparation: methods, trends and best practices
- How should our approach change to lump sum budget preparation to efficiently manage the online budget forms in Part A? Tips for coordinators to survive budget moderation, and advice for partners to put together effectively their own budget and ease the coordinator's job
- Personal experiences of the participants for a truly collective experience
Trainer: Ömer Ceylan, Trainer & Consultant, Managing Director of Geonardo
Registration
Feel free to join one session that matches your needs or spend the whole week with us.
Our trainers are excited to offer these free and live webinar sessions to you!
However, please note that presentations and recordings will not be available afterwards, so we encourage you to join us live to get the most out of this opportunity!
Tick the webinars you would like to register to and we will send you the login details.
Why Europa Media?
Europa Media is Europe’s leading provider of practical training courses on EU’s research and innovation programmes. We have 25 years of experience in developing and implementing projects under the Framework Programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. Under the first work programmes of Horizon Europe, we are currently involved in 11 collaborative projects, coordinating one of them. Europa Media’s trainers are actual project managers, coordinators, and financial administrators of these projects, sharing their stories and providing you with hands-on tips based on their everyday experience. For the past 20 years, they have been supporting all the major institutions as well as several of the NCPs in the Member States and countries associated to the Framework Programmes. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is, therefore, 100% practice-driven. Our practical approach has attracted over 10,000 participants from all over the world in the past 15 years. Read more about our projects here.
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